Boost Your Productivity With This Email Hack

Email is a crucial tool for communication in the corporate world, but it can also be overwhelming. On average, office workers receive 121 emails per day, with a third deemed unnecessary. This leads to a reactive approach to work, decreased productivity, and workplace stress. Effective email management is key to handling high volume. The following steps can be used to declutter your inbox:

1. Unsubscribe from unnecessary emails – This will keep your inbox sorted and make the important ones easier to find.
2. Prioritize emails – Categorize emails by importance and urgency. Create a system to decide which emails to respond to now, later, or delete.
3. Create Folders – Folders are a great way to manage your emails and prioritize them according to their urgency or importance.

The email hack that will save time, increase productivity, and optimize your email experience is turning off email notifications. These notifications interrupt your productivity and distract your focus, taking approximately 25 minutes to regain momentum. Besides, these notifications decrease work quality, productivity, and focus, leading to a stressful work environment. Therefore, turning off email notifications is a hack that will give you more time to focus on tasks. Follow the following steps:

1. Go to the settings of your email client and turn off email notifications.
2. Decide on your preferred frequency for checking emails.
3. Check your email only during the preferred frequency times and stick to them.

The benefits of this email hack are:

• Reduced stress
• Improved concentration
• Increased efficiency
• Superior work quality
• Improved work-life balance

Following email etiquettes is essential to convey professionalism. The email etiquettes you need to follow include:

1. Use subject lines – Your subject line should summarize the content of your email.
2. Greetings – Always greet the recipient with a salutation.
3. Address people by name – Addressing people by their name gives the impression that you are familiar with them and they are valued.
4. Keep it short and direct – Avoid composing lengthy emails, keep it short.
5. Proofread – Ensure that your email adheres to correct grammar and syntax.
6. Be precise – Clearly communicate the intention of the email.

In conclusion, email management is essential for productivity in the workplace. Incorporating these guidelines will create a productive and efficient workplace environment. Remember to organize, prioritize, and turn off email notifications. Try the hack today and experience the benefits of increased productivity.